Events Coordinator
Newman University is seeking a highly organized and service-driven Events Coordinator to lead campus events and external rental functions. The Events Coordinator serves in a project management role regarding all events on the Newman University campus. Ensuring that events, both internal campus event and external rental events, run smoothly through effective organization and communication. As a member of the Advancement Team, this position also plays a critical role in Advancement events including but not limited to fundraisers, celebrations, and stewardship events. A successful candidate will be highly organized, willing to take initiative, and be able to solve problems in high pressure situations. This is an exciting opportunity for someone who thrives in a fast-paced environment and enjoys creating meaningful experiences for guests, students, faculty, and the broader community. Due to the nature of the job, hours may vary and will require evenings and weekends.
What You'll Do
1. Promote, schedule, contract, and be primary contact for the use of university facilities with outside rental groups.2. Coordinate with Great Western Catering on food service for rental events
3. Propose updates to all rental policies for university facilities as needed.
4. Approve and schedule the use of university facilities with internal departments and assist with set-up, technology or other duties as needed
5. Ensure that Newman University security and appropriate stakeholders are updated on the university events schedule.
6. Hire, supervise, and train student workers.
7. Lead the Party on the Plaza Event Planning Team which includes both staff and volunteers. Party on the Plaza is Newman University premier fundraising event.
8. Work with members of the Advancement team to plan advancement events according to requirements, target audience and objectives.
9. Source and negotiate with vendors and suppliers.
10. Recruit and coordinate event volunteers, both staff and students.
11. Manage event-day operations, including rental events, addressing event execution issues and resolving any problems that might occur.
12. Keep track of revenue generated via outside rental groups. Receive feedback from rental groups to ensure our facilities and processes are continually improved.
13. Strategize ways to increase revenue from outside rental groups and work with appropriate university staff to execute these strategies.
14. Analyze internal events’ success and prepare reports to present to supervisors and/or university stakeholders.
15. Complete all University required trainings, including FERPA and Title IX.
16. Contribute to the overall success of the Institutional Advancement department by performing all other duties as assigned and appropriate to the position.
What We're Looking For
1. High school diploma; Bachelor’s degree in related field preferred.2. Flexibility to work nights and weekends when needed.
3. Proven experience as event manager or project manager.
4. Outstanding communication skills – both written and verbal.
5. Ability to lift 25 lbs and stand for long periods of time in a work environment.
6. Knowledge of KPIs and marketing techniques for event management.
7. Computer savvy; proficient in MS Office.
8. Excellent organizational skills and the ability to meet deadlines.
9. A knack for problem-solving.
10. Customer-service orientation and a passion for the attendee experience.
11. A team player with leadership skills.
12. Legally authorized to work in the United States.
Benefits Overview
Newman University offers a comprehensive benefits package, including:
- Medical, Dental, and Vision Insurance
- 403(b) Retirement Plan
- Paid Time Off (PTO) and approximately 20 paid holidays/breaks
- Tuition Waiver for employee, spouse, and eligible dependents after one year
- Additional benefits to support your health, finances, and work-life balance
Why Newman?
Join a mission-driven university where your work helps create meaningful campus experiences and supports the success of students, faculty, staff, and guests.
Ready to make an impact?
Apply today and help bring Newman University events to life.
Founded in 1933, Newman University is a liberal arts institution grounded in Catholic values and traditions, yet is respectful of all faiths. At Newman you'll find people, programs, organizations and activities designed to educate the mind and inspire the spirit. Our low instructor-to-student ratio and collaborative faculty contribute to a positive learning environment. We are a sponsored ministry of the Adorers of the Blood of Christ, US Region. We invite you to join us in our work of empowering our graduates to transform society!
Newman University participates in E-Verify and will provide the federal government with Form I-9 information to confirm that new employees are authorized to work in the U.S. US Immigration law protects legally-authorized workers from discrimination based on their citizenship status and national origin.
Newman University is committed to hiring faculty and staff members that reflect the diversity of our region and to providing equal opportunities to all applicants and employees, according to all applicable equal opportunity and affirmative action laws, directives, and regulations of federal, state, and local governing bodies and agencies. In keeping this commitment, it is the policy of Newman University to base all employment decisions only on valid job requirements without regard to race, color, creed, religion, sex, national origin, genetic information, marital status, familial status, public assistance status, local human rights commission activity, disability, age, sexual orientation, gender identity, or status as a qualified protected veteran.
In compliance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973 and the ADA Amendments Act of 2008, Newman University will provide reasonable accommodation to applicants with a disability in completing the application form or in the interview process. Please notify the Human Resources Office at (316) 942-4291, ext. 2202 or email hr@newmanu.edu in advance so necessary arrangements can be made.